The Journal allows for analysis and recording of transactions before posting
to the GL to ensure each amount is allocated to the correct column. ie. debits
or credits. It enables the standard, reverse or recurring journal entry of a
debit and credit transactions for any account in the GL for a specified period.
Sample Journal Header Form
Entry Instructions Journal Header Form
- The Batch defaults to the system setting <tab>.
- Option to key in the Journal number <tab>.
If the Generate Journal # is checked in Control Information
file, a journal number will automatically default.
- Key in the Date to be applied to the journal <tab>.
The Date will automatically default to the current date when opening a new form.
- Option to key in a Description of the journal entry <tab> <tab>
for new line of entry.
Notes:- To do a Reverse journal check the flag box next to
Reverse.
Recurring journals can either be done through the Journal file here or in the
Recurring Journal file as both have the exact same entry form. If a recurring
journal is entered here, the transaction will still reside in the Recurring
Journal transaction table.
Sample Journal Footer Form
Entry Instructions Journal Footer Form
- Key in the Account
Code <tab> (Alt-F or right mouse click to Find and Maintain a record).
The Account Description will default from the Account code
- Select the applicable Tax
Code from the default pick list options <tab> (use right mouse click
to Find and Maintain a record).
- Key in the Debit amount or press <tab> to key in the Credit
amount <tab>.
- Option to key in additional Description <tab>.
- Option to key in additional Notes <tab>.
Place cursor in the white box to key in extensive notes.
- The Credit and Debit boxes display the total sum amounts of
these two columns.
- The Balance box displays the difference between total Debits and
total Credits.
Completion Instructions Journals Form
- Select OK or <Enter> to accept the Journal entry.
- Select Cancel to reset the Journal form to original settings.
- Select Delete to delete the current Journal record.
